A payment screenshot is evidence for review, not proof that a school account has received money. SkoolPro keeps the parent’s uploaded receipt with the fee voucher and the office’s decision, helping staff reconcile payments without losing the link to the student.
Before you begin
Publish correct school payment instructions and identify who can verify receipts. The office needs access to the relevant school account records to confirm receipt independently.
How the workflow works
1. Open the voucher
The parent reads the school payment instructions and amount due for the selected child.
2. Pay & upload proof
The parent pays the school using its stated method and attaches the receipt to the voucher.
3. Verify the payment
The office compares the receipt and entered amount with its own payment records.
4. Record the decision
Approve and mark paid when verified, or reject with a clear reason so the parent can respond.
A practical school example
A parent pays through the school’s JazzCash instructions and uploads a receipt against Ali’s voucher. The office checks the reference and amount against its account records, then marks the voucher paid or asks for corrected proof.
What to check before relying on the result
SkoolPro does not move the money in this workflow. Parents pay the school directly. Never approve a receipt solely because an image was uploaded; verify amount, recipient and transaction details.
Try the workflow with your school team
Use the animated example on this page to walk through payment proof & verification with the staff or family members who will use it. The illustration uses sample data; it does not log into a school or change any records. When reviewing the real workflow, check the intended school, person and date before saving or sharing information.
Feature access follows your school plan and assigned role. Contact our support team about your plan, browse the school feature catalog, or book a guided demo to review the workflow with the SkoolPro team.