Fee follow-up becomes easier when the office and parent are looking at the same voucher. SkoolPro groups monthly charges, due dates and fee status so staff can prepare vouchers and follow up on pending amounts without relying only on paper challans.
Before you begin
Confirm the billing month, student scope, tuition and other charges, due date and school payment instructions. Review a sample voucher before issuing a larger batch.
How the workflow works
1. Set the billing period
Choose the month and intended students or classes for the voucher batch.
2. Review charges
Enter the applicable amounts and due date, then review the voucher information.
3. Issue vouchers
Generate the vouchers so parents can open the relevant fee details in the app.
4. Follow up pending fees
Review unpaid vouchers and send individual or bulk reminders to the appropriate families.
A practical school example
The office prepares September vouchers for one class, checks the amounts and publishes them. Later it filters pending fees and sends a reminder to the relevant families instead of messaging parents who have already paid.
What to check before relying on the result
A reminder should reflect the current voucher status. Check recently received payments and proofs before contacting a family. Generating a voucher is not the same as collecting its amount.
Try the workflow with your school team
Use the animated example on this page to walk through fee vouchers & reminders with the staff or family members who will use it. The illustration uses sample data; it does not log into a school or change any records. When reviewing the real workflow, check the intended school, person and date before saving or sharing information.
Feature access follows your school plan and assigned role. Contact our support team about your plan, browse the school feature catalog, or book a guided demo to review the workflow with the SkoolPro team.