A school’s operating records extend beyond tuition fees and teacher salaries. Office teams also handle support staff payments and everyday expenses. Keeping these records together makes monthly review more organised and reduces reliance on disconnected notes.
Before you begin
Collect approved salary details for non-teaching staff and the evidence for each expense. Agree a clear naming convention for expense descriptions and use the correct reporting period.
How the workflow works
1. Organise staff records
Maintain the relevant non-teaching staff salary information before the monthly review.
2. Record expenses
Enter school expense details with a clear description and the applicable amount.
3. Review payments
Check salary and expense records against approved evidence and completed payments.
4. Review the month
Use the recorded costs alongside school operations information for management review.
A practical school example
The office records a maintenance expense and reviews a support staff salary payment for the same month. The owner can discuss those recorded costs alongside fee collection when reviewing the school’s operations.
What to check before relying on the result
A recorded expense is not an automatic approval or a bank transaction. Keep receipts and follow the school’s approval process; do not represent this module as a complete accounting or tax system.
Try the workflow with your school team
Use the animated example on this page to walk through staff salaries & expenses with the staff or family members who will use it. The illustration uses sample data; it does not log into a school or change any records. When reviewing the real workflow, check the intended school, person and date before saving or sharing information.
Feature access follows your school plan and assigned role. Contact our support team about your plan, browse the school feature catalog, or book a guided demo to review the workflow with the SkoolPro team.