When a teacher is absent, the school still needs a clear answer to who will teach each period. Class covers make the temporary responsibility explicit. SkoolPro records the class, period and substitute teacher so the office can manage changes and review cover duties.
Before you begin
Confirm the absent teacher’s affected classes, the date and available staff. Check the proposed substitute’s schedule before assigning a period.
How the workflow works
1. Identify the gap
Review the date, class and period that require a substitute.
2. Choose a teacher
Select a suitable cover teacher and check the planned duty against their timetable.
3. Record the cover
Save the assignment so the temporary classroom responsibility is recorded.
4. Review duties
Edit or cancel changed arrangements and use cover records for monthly review.
A practical school example
The science teacher requests leave for Tuesday. The office assigns a cover for the first Class 6 period, reviews the substitute’s other lessons and records the arrangement so the class is not left without an assigned teacher.
What to check before relying on the result
A saved cover assignment does not itself establish that the substitute is available. Resolve schedule conflicts with staff and cancel or edit obsolete assignments so the duty record stays useful.
Try the workflow with your school team
Use the animated example on this page to walk through substitute teachers & class covers with the staff or family members who will use it. The illustration uses sample data; it does not log into a school or change any records. When reviewing the real workflow, check the intended school, person and date before saving or sharing information.
Feature access follows your school plan and assigned role. Contact our support team about your plan, browse the school feature catalog, or book a guided demo to review the workflow with the SkoolPro team.