Office staff do not all need the same responsibilities. SkoolPro supports teacher and school administrator management with delegated capabilities, allowing the principal to align administrative access with the work each person performs.
Before you begin
List each staff member’s responsibilities before configuring access. Use individual accounts and decide who may handle sensitive student records, fees and administrative settings.
How the workflow works
1. Create the staff account
Add the teacher or office administrator using the correct identity and school association.
2. Choose responsibilities
Select the delegated capabilities appropriate to the person’s actual job.
3. Review access
Check the account and its intended responsibilities before giving the staff member access.
4. Maintain accounts
Update access as duties change and use account controls when a staff member leaves.
A practical school example
A principal gives the fee clerk the relevant office permissions without assigning unrelated management duties. When the employee changes roles, the principal reviews those permissions instead of leaving the previous access in place.
What to check before relying on the result
A hidden menu is not by itself evidence of enforced security. Access settings should be reviewed alongside normal account management. Do not share administrator credentials between employees.
Try the workflow with your school team
Use the animated example on this page to walk through staff access & permissions with the staff or family members who will use it. The illustration uses sample data; it does not log into a school or change any records. When reviewing the real workflow, check the intended school, person and date before saving or sharing information.
Feature access follows your school plan and assigned role. Contact our support team about your plan, browse the school feature catalog, or book a guided demo to review the workflow with the SkoolPro team.